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ETC Building & Design

PC - Project Coordinator

Mechanical – San Diego, California
Department Mechanical
Employment Type Full-Time
Minimum Experience Mid-level

Construction Project Coordinator

 Reports to:        

  • Project Engineer & Project Manager

Education:         

  • High School Diploma, GED or equivalent

Other:                  

  • Ability to multi-task in a fast –paced environment with shifting priorities and deadlines.
  • Excellent verbal and written communication skills
  • Strong proficiency with Microsoft Word, Excel, Outlook and other Industry Standard Programs.

                            

Preferred Qualifications

Education:         

  • Bachelor’s Degree a plus

Area of Study:  

  • Construction Management, Engineering, Business or construction related field

Experience:       

  • 2-5 years experience in a Construction Administration Role

Other:                   

  • Knowledge Commercial Construction Practices and Standards
  • Familiar with contract administration, including subcontracts, insurance, billings and lien waivers
  • Construction Standards for Healthcare Facilities

Core Duties 

The Project Coordinator is responsible for administrative activities related to design and construction projects.

  • Project administrative set-up process.
  • Generate and distribute preliminary lien Information.
  • Assist PM and Superintendent with site set-up/mobilization needs.
  • Set-up GoTo meetings as needed.
  • Review owner contracts for specific job requirements and overall general conditions and notify team accordingly.
  • Preparation and issuance of subcontracts, purchase orders and subcontractor change orders.
  • Assist PM/PE with bidding process of new projects as needed.
  • Track and verify vendor/subcontractor insurance requirements, obtain insurance certificates, review for compliance and maintain.
  • Effectively communicate project issues as they relate to your responsibilities with PM and other team members.
  • Preparation and issuance of monthly pay applications.
  • Review and verify accuracy of monthly subcontractor invoices, including lien releases. Resolution with vendors, PM and PE in regards to differences in amounts invoiced.
  • General administrative tasks and file maintenance.
  • Under the PE’s guidance, efficient distribution of approved project plans, specifications and other documents to subcontractors, field personnel, etc.
  • Indexing and categorizing the associated documentation for each project assigned on the office server, Procore, Sage Paperless, Greenlight and MasterBuilder.
  • Obtain all close-out documentation as required per the specific project, including O&M manuals, as-built drawings, warranties, etc.
  • Close-out project with accounting.
  • Assist Payroll with certified payroll report verification.
  • Preparation and distribution of bonds (payment and performance).
  • Maintain ETC insurance certificates per project.
  • Track subcontractor and vendor lien waivers.
  • Prepare necessary paperwork for accounting to set up new vendors.
  • Perform other duties as assigned by the Project Engineer, Project Manager, Superintendent, Business Unit Leader, or Executive Team.

Job Requirements:

  • Microsoft Office Proficiency (Word, Excel, Outlook,)
  • Master Builder Software preferred
  • Procore Software preferred
  • General understanding of project plans, specifications preferred
  • Understanding of CGL, AL, UL, PL, EL/WC insurance certificates and endorsements
  • Excellent time management and organizational skills
  • Excellent verbal and written communication skills (internal and external)
  • Ability to work on several projects concurrently
  • Strong attention to detail
  • Ability to work independently and take initiative
  • Experience in accounting and construction management preferred
  • Knowledge of Certified Payroll and Prevailing wage a plus
  • Knowledge of OSHPD standards and requirements a plus
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  • Location
    San Diego, California
  • Department
    Mechanical
  • Employment Type
    Full-Time
  • Minimum Experience
    Mid-level
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